The one tidy app that runs the whole business & answers the phone.

Built by a mechanic who was drowning in phone calls and buried in admin, just like you. Gearbook's Service Desk answers your customers and books the job straight into your diary... no overbooking, no downing tools every ten minutes. Plus everything else your shop runs on: bookings, job cards, invoicing and Xero, all in one place.

You're on the list.

We'll call you to get your shop set up first. Cheers!

See it in action

app.gearbook.co.nz

Built in NZ for automotive workshopsperformance shopsdiesel specialistsdealershipstyre shopsauto electricians A Service Desk that answers your phonereplies to texts & emailscatches after-hours enquiriesbooks jobs while you work Invoices & quotes that get you paid fastersynced straight to Xerowith GST sorted for youraised in a single click WOF & Service reminders sent automaticallythat bring cars backthat fill quiet daysthat win repeat work

One app for the whole shop

Stop jumping between five apps. Run it all in one.

Most shops use one app for bookings, another for invoices, a notebook for the cars, a spreadsheet for timesheets — and the phone for everyone else, ringing out while you're tied up with a customer. Gearbook puts the lot in one easy place: bookings, job cards, invoices, timesheets and payroll, plus a Service Desk that answers calls, texts and emails when you can't. Quick to learn. Grows with your shop. Nothing you don't need.

Booking & calendar

See your whole week at a glance. Drag and drop to reschedule, never double-book a bay. Hover any job to see all the customer's details in a split second.

Service Desk

An AI answers the calls, texts and emails, books the job and replies for you — even after hours, even when you're flat out.

Customers & cars

Found by name, phone or rego. Their cars, every job, full service history, every call, text and email, and lifetime spend — all in one place.

Rego lookup

Type a rego and the car fills itself in. Carjam built in.

Job cards

Build the job from the bay — photos, times, notes. Bin the clipboard, then turn it straight into an invoice.

Tech Desk

Torque specs, diagrams and fluid capacities — just ask, scoped to the exact vehicle.

Invoices & quotes

Quote to invoice in one tap, GST sorted. Paid before they drive off, or online before they arrive. Syncs straight to Xero, MYOB or QuickBooks.

Reminders

Auto-texts when a WOF or service is due. Cars come back on their own.

Online booking

Your own booking page. Customers grab a real free slot themselves.

Inspections (DVI)

Green, amber, red. Snap photos, send it, customer approves on their phone.

Safety recalls

See open safety recalls before the car's up on the hoist.

Parts & stock

Know what's on the shelf, what's on order, and what's running low.

Time clock & pay

Team clocks in on their phone or tablet. Timesheets done, payroll in minutes.

Loaner cars

Know who's got which loaner, and when it's due back.

Shop-floor board

Every car, every bay, who's on what — live on the wall.

Reports you'll read

See what actually made money this week. Plain English, no spreadsheets.

Service Desk

You make money with a spanner, not a phone.

Meet the Service Desk — your AI receptionist that answers the calls, texts and emails so you don't have to. It books jobs, replies to enquiries, and handles the easy questions all day, even when the shop's shut. Never takes a smoko.

Answers calls, texts & emails while you workNo more wiping your hands for a ringing phone or a pinging inbox. The AI picks it up and sorts it.
Books jobs into your real calendarIt checks if you've got room first, so it never books a car you can't fit.
Catches the after-hours enquiriesThe calls, texts and emails that used to go unanswered at 7pm? Now they're booked by morning.
You're always the bossWe know AI gets a bad rap — so it only ever does what you set it to, nothing you haven't, and you can pause it any time.

Service Desk AIOn a call · 0274 55 1029

00:00

CallerHey, my Hilux is making a grindy noise when I brake. Can you take a look this week?

Service Desk AIThat doesn't sound good, we're happy to take a look. I can fit the Hilux in Thursday at 9am or Friday at 1pm, which suits?

CallerThursday sounds good. Cheers.

Service Desk AIDone, Thursday 9am for a brake check. I'll text you a reminder. See you then!

Booked: Thu 9:00am · Brake check

Added to your calendar · reminder text sent

Example call. A real voice & chat demo lands here soon.

Every car, sorted

Never lose track of a car again.

Type a rego and you've got it all, the owner, the history, and what's due. Gearbook watches the dates so you don't have to.

WOF & service dates, watched for youGearbook flags every car that's coming due, so cars come back instead of going somewhere else.
The full story, one tap awayEvery job, part and note on that car, right there. No digging through old files.
Open recalls, spotted earlySee if a car has a safety recall before it's on your hoist.

BXY376

2019 Mitsubishi TritonLinda Clark · 4WD ute

12days to
WOF

Last service9 months ago

Next servicein 150 km

On file14 jobs · 0 recalls

Last service · 9 mo agoService due · 28 days · 150 km

Reminder sent

"Hi Linda, your Triton's due for a WOF and a service"

Everyone you've served

Your whole customer list, in your pocket.

Find anyone fast. See their cars, their last visit, and what they spend, so you can look after your best people.

Search by name, phone or regoThree taps and you've got them. Even on a busy Monday.
See who hasn't been backSpot the ones who've gone quiet and win them back with a quick text.
Work you quoted but they said "not yet"Gearbook keeps the list and reminds them. That's money you'd have lost.

Search name, phone or rego…

Linda Clark027 455 1029

BXY376GUJ951

2 days ago

John Taylor021 880 4412

AAN454

5 weeks ago

Emma Thomas022 145 9087

ATY700

14 months ago

Linda's a regular

$3,240 · 14 visits

Emma's gone quiet

Win her back with a text

Tech Desk

The right spec, before you crack the first bolt.

Meet the Tech Desk — the AI that knows the car you're working on. Ask it for a torque spec, a cam belt diagram or a fluid capacity and it pulls the real factory data, scoped to that exact vehicle. Print it, take it to the bench, get the job done right the first time.

Real specs, straight from the factory dataTorque settings, fluid capacities, service intervals and step-by-step procedures, pulled from Autodata, not made up. Covers around 87% of the cars that roll into a Kiwi shop.
Diagrams you can print and take to the benchCam belt, drive belt, wiring and fuse layouts on screen in seconds. Hit print, mark it up with a pen, keep it next to the car while you work.
Knows the car you're onIt picks up the vehicle from your active job, so you never re-type the make and model. Every answer is scoped to that exact ute, van or wagon, and saved against it, so next time it's already solved.
Tells you straight when it's not sureVehicle-specific facts come back marked verified. If it's only general diagnostic guidance, it says so, amber, plain as day. It never invents a spec or a part number.

Autodata is a trademark of Autodata Limited. Gearbook is an independent Autodata API customer.

Gearbook Tech DeskLooking it up

Hilux · KUN26

TechDoing the timing belt on the job I'm clocked onto — pull up the R&R steps?

Tech Desk Autodata verified Timing belt — removal & replacement:

Timing belt — removal Autodata · workshop manual

Timing belt removal procedure — diagrams and written steps, intentionally blurred for copyright in this illustrative example

Autodata · 2012 Toyota Hilux 3.0 KUN26

TechMean. What's the torque on the cam timing pulley bolt?

Tech Desk Autodata verified Cam timing pulley bolt:

98 N·m1,000 kgf·cm · 72 lbf·ft

Autodata · 2012 Toyota Hilux 3.0 KUN26

Illustrative example — the document detail is intentionally blurred for copyright. In the app, the Tech Desk is its own chat assistant — ask it about any vehicle and it answers with live, licensed technical data from Autodata.

Plays nicely with what you've got

Your accountant will love it.

Gearbook is your workshop front-end. Xero, MYOB or QuickBooks stays your accounting back-end. They talk to each other automatically — no double-entry, no exports, no late-night reconciliation.

Xero QuickBooks MYOB

Connect in two minutes

One-tap OAuth during setup. Gearbook reads your chart of accounts and auto-suggests the mappings — you confirm a handful, run a test invoice, you're done.

Stays in sync, automatically

Every invoice you raise pushes through in under ten seconds. A green tick, an orange clock or a red flag sits on every invoice so you always know where it's at. Your existing invoice history comes across too.

Your accountant gets a free seat

A read-only view built for accountants — invoices, payments, profitability, exportable to CSV, Xero or MYOB format. None of the shop-floor noise. Most accountants end up recommending Gearbook to their other clients.

Ad Studio

Most shop owners aren't marketers. You don't need to be.

Service reminders, win-back campaigns, review requests, before-and-after showcase ads — sorted. The clever bit is the AI ad generator. Pick a goal, click Generate, and you've got a stack of polished ads ready to push straight to Facebook, Instagram or Google. No briefing, no designer, no agency fee. Trained on your own logo, your own photos, your own reviews.

Thirty-second generations Five-to-ten variations per goal Push to FB · IG · Google

Thirty seconds from idea to live adPick a goal — WoF reminder, win-back, seasonal promo — and the AI does the rest. Five to ten polished variations in the time it takes to make a coffee.
Looks like a real brand, not a clip-art jobPulls your shop's logo, your colours, your photos and your 5-star reviews automatically. The kind of ad a real agency would charge $400 to make.
Push straight to where you marketFacebook, Instagram and Google Ads — no copy-pasting, no resizing, no fiddling with their settings. One click, it's live.

AI-generated service-reminder ad for an auto repair shop

Real ads generated by the Ad Studio — trained on your shop's logo, photos and reviews.

A normal day in the shop

Same shop. Way less stress.

Here's how the day really goes, the chaos you know, and what each moment looks like once Gearbook's running it.

BeforeWithout GearbookThe daily juggle

AfterWith GearbookOne calm system

You miss half the calls

Phone rings mid-job, hands full of grease. It rings out, and so does the booking.

Every call, text and email gets answered

The Service Desk picks up, replies, answers the easy ones and books the job, even after hours.

Double-booked again

One paper diary, one person's handwriting, and two cars booked into the same bay.

One calendar, no clashes

Shared with the whole team, colour-coded by bay. It won't let you double-book.

Where's that job sheet?

Digging through folders to find what you actually did on this car last time.

The full story in one tap

Type the rego, every job, part, photo and what's due, right there in front of you.

Quotes that go cold

Scribbled on a pad and never followed up. That's work, and money, walking out the door.

Quotes that close

Send in a tap, follow up automatically, and turn it into a GST invoice the moment they say yes.

Customers drift away

Nobody reminds them a WOF's due, so when it is, they end up at the shop down the road.

Cars come back on their own

Gearbook texts them the moment they're due. They re-book without you making a single call.

Friday night admin

Invoices and timesheets at the kitchen table, long after the shop's shut.

You go home on time

The paperwork's already done as you work. Lock up, and leave it behind you.

Switching is sorted

We do the heavy lifting, not you.

Sign up now and we'll set your whole shop up for you — free while we're in early access. A real mechanic, not a chatbot, brings your cars, customers and history across, so you're running by morning.

We give you a call

We walk you through it on the phone and set your shop up the way you actually work — no two-week onboarding.

We bring your data across

Your cars, customers and history come over for you. No late nights re-typing a single thing.

You're running by morning

Most shops are booking jobs the same day. We stick around until the whole thing's humming.

No data entry No downtime

Good questions

The stuff shop owners ask us.

Yep. Joining costs nothing and there's no card needed. We'll give you a ring, learn about your shop, and set you up first when your spot comes up.

No. We built Gearbook to feel easy from day one. If you can use a phone, you can use Gearbook. And we set it up with you, so you're not on your own.

Yes. The Service Desk can pick up calls, reply to texts and emails, answer easy questions, and book jobs into your real calendar. It only books when you've got room. You can turn it up, turn it down, or hit pause, you're always the boss.

A one-man shop or a ten-bay workshop, Gearbook grows with you. You only see the parts you use, so it never feels heavy or full of buttons you don't need.

Yes. When we set you up, we help bring your customers and cars over so you're not starting from scratch.

Your shop's data is yours and we keep it safe. It's built right here in New Zealand, for how NZ shops actually work — GST, WOF and CoF all sorted.

From the founder

Made by someone who actually turns a wrench

I was on the other side of the world, and my crew were holding my Queenstown shop together without me. I could see them burning out, carrying the load I'd left behind. But even when I'm there, I feel the same… Too much landing on too few people. That's what gave me the idea.

I'm a mechanic, not a tech company. Gearbook is the extra pair of hands I always wished I'd had — taking the phone, the reminders and the paperwork off your crew. It runs my shop now, I'd love for it to run yours too.

Ryan Addis Founder, Mechanic & Shop Owner (Addept Automotive) · Queenstown, NZ

Email 027 222 0694

The team

Built by a mechanic, for Kiwi shops.

Gearbook isn't built by a faceless software company offshore. It's made and supported right here in New Zealand by people you can actually get on the phone.

Ryan Founder & CEO

If it doesn't help a real shop on a busy day, it doesn't ship.

Nico CMO

Every shop that joins gets a real person looking out for them, not a ticket number.

Made in New ZealandBuilt & supported locally · independently owned

Be first in line.

Join the waitlist today. We'll call you, set up your shop for free, and hand you the keys before everyone else. Sign up before we open the doors and lock in founding-member pricing for the life of your shop.

You're on the list.

We'll be in touch to get your shop set up first. Cheers!